The real organizer workspace

Run the whole speaker workflow from one place

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01 Conference & workflowEvent details, deadlines, sessions and document structure
Upload deadline?
What happens? When the deadline is on, speakers can upload and replace files only until the selected Warsaw date/time. After that, uploads are closed.
Date only = EOD If you leave time empty, the deadline is set to the end of that day: 23:59 Europe/Warsaw.
No upload deadline. Deadline must be in the future and no later than the conference start date.
Sessions?
What happens? When sessions are on, speakers can be assigned to named sessions. A session title is enough; dates and times are optional.

Add scheduling details only when they are useful. If you enter a time, choose its date as well.

Number globally, restart from 1 in every session, or hide numbers.
Conference language Interface, speaker workspace and all conference emails.

Speaker document sections

Default slots These names appear on every speaker upload page, for example "Intro slide" or "Presentation".
02 Files & limitsAccepted formats, file size, documents and versions
Common choices: pdf, pptx, ppt, png, jpg and jpeg.
MB
Maximum size for each uploaded file.
Empty means unlimited.
Empty means unlimited.
03 Speaker emails & invitationsCollect addresses, send upload links and follow up
Notify speakers automatically Send one reminder to speakers who still have no uploaded files.
Send the conference starts

Only speakers with a collected email and no uploaded file are contacted. Each speaker receives the correct private, password-free link once.

Without an upload deadline, the reminder is sent at 09:00 Europe/Warsaw on the selected day.

2 currently waiting for files
From collected email to uploaded files Collect speaker email addresses, send one invitation or all missing invitations in one action, resend a message as a reminder, and see who has already been contacted. Every email includes the correct private upload link.
04 Access & visibilitySpeaker sign-in, conference visibility and emergency lock

Speaker access

Manage how speakers reach their protected upload workspace.

One shared conference password is active for all speakers.

A password is always required for uploading and editing files.
No conference password is set. Public upload access is disabled; set a password before sharing upload access.

Conference visibility

Choose who can find the conference page. The emergency lock blocks every non-organizer access path.

05 After the eventChoose when conference data should be removed or keep it available
Choose what happens to conference data after the event
Deletion timing When should we remove it?
Count from 04 Dec 2026
days
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