Organizer demo - Plenumos

01 Conference & workflowEvent details, deadlines, sessions and document structure

Upload deadline?

What happens? When the deadline is on, speakers can upload and replace files only until the selected Warsaw date/time. After that, uploads are closed.

Date

Time optional

Date only = EOD If you leave time empty, the deadline is set to the end of that day: 23:59 Europe/Warsaw.

No upload deadline. Deadline must be in the future and no later than the conference start date.

Speaker access mode

Sessions?

What happens? When sessions are on, speakers can be assigned to named sessions. A session title is enough; dates and times are optional.

Add scheduling details only when they are useful. If you enter a time, choose its date as well.

Speaker numbering Turn on sessions to restart numbering inside each session.

Conference language Interface, speaker workspace and all conference emails.

EN EnglishEnglish interface and emails PL PolskiPolish interface and emails

Speaker document sections

Default slots These names appear on every speaker upload page, for example "Intro slide" or "Presentation".

Allow custom document sections When off, new uploads must use one of the configured names. Existing documents can still receive new versions.

02 Files & limitsAccepted formats, file size, documents and versions

Allowed file extensions

Common choices: pdf, pptx, ppt, odp, odt, png, jpg and jpeg. Office files are converted to PDF for browser preview; the original download is kept unchanged.

File size

MB

Maximum size for each uploaded file.

Documents per speaker Empty means unlimited.

Versions per document Empty means unlimited.

03 Speaker emails & invitationsCollect addresses, send upload links and follow up

Use speaker emails for invitationsYou enter the addresses as organizer; speakers cannot add or change them on their page. Plenumos uses them only to send conference invitations and reminders.

Send the conference starts

Only speakers with a collected email and no uploaded file are contacted. Each speaker receives the correct private, password-free link once.

Without an upload deadline, the reminder is sent at 09:00 Europe/Warsaw on the selected day.

2 currently waiting for files

From collected email to uploaded files Collect speaker email addresses, send one invitation or all missing invitations in one action, resend a message as a reminder, and see who has already been contacted. Every email includes the correct private upload link.

04 Access & visibilityOrganizer team, speaker sign-in, visibility and emergency lock

Organizer access

Every approved organizer can manage this conference. New access requests are reviewed by a Plenumos superadmin.

Add another conference organizer

Speaker access

Manage how speakers reach their protected upload workspace.

Private magic links Each speaker receives a separate private link. Copy, email, or refresh it from the Organizer overview.

Conference visibility

Choose who can find the conference page. The emergency lock blocks every non-organizer access path.

05 After the eventChoose when conference data should be removed or keep it available

Delete after a set timeDefault · 14 days Choose a number of days after the event or set an exact date. Delete right after the event Schedule removal for the end of the final conference day. Keep availableOn request Keep the page and materials online until you request deletion.

Deletion timing When should we remove it?

Count from 13 Oct 2026

Number of days Specific date

Days after the conference

days